We all know how frustrating it is when our computer crashes and we lose that document that we’ve been working on for the past hour. On an individual basis it isn’t that big an issue, however what happens when it comes to a business with large volumes of critical data? Any loss of information could potentially bring the business to its knees so steps need to be taken to ensure that business critical information can be backed up and recovered quickly. This is where online data backup comes in.
What exactly is online data backup?
Online data backup is an IT support solution consisting of off site data centre that will automate the data backup process, transferring copies of your information onto its systems for safe keeping.
Why use it?
Online data backup is completely separate from your computer and your home. If you travel around a lot or you don’t use the same computer all the time then you will be able to access your data wherever you are. It also takes the pressure off you and your computer and ensures that you always have a back up plan in case the worst happens.
How does it work?
The process of backing up data online consists of three elements:
1) Installing the software (or backup agent as it is often called). The software scans the hard drives and selects the data to be stored. The data is the encrypted and compressed.
2) The encrypted data is then transferred to the secure off site data centre. In most cases, a standard broadband connection is more than sufficient for this task.
3) The data is then stored at the data centre, which is the building that contains the secure servers and hardware.
Is it safe?
Safeguards you should pay attention to when evaluating potential suppliers would include making sure that they use secure data connections as well as ensuring that data is encrypted to a 128 bit level before transmission. If the data centre has mirrored data centres in other geographical locations then this will ensure an extra level of security.
What are the benefits?
Online data backup eliminates the need for carrying round floppy disks, CDs or USB storage devices which can easily get damaged and lose your data. In the case where data is lost, it can be recovered instantly – ensuring a minimal knock on effect to your business. The process is extremely cost efficient, eliminating the overheads required for appropriate hardware, staff and training.
You really can’t afford not to take advantage of this quick and convenient option!
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